Travis County
Texas

Purchasing Office Items
22190

Consider and take appropriate action on:

a. Contract award for aviation insurance coverage, RFP No. 1906-002-KE, to sole respondent, Falcon Insurance Agency, Inc.
b. Authorization for Risk Manager to inform Falcon Insurance Agency, Inc. of Commissioners Court decision to reject the Terrorism (TRIA) coverage
(Commissioner Daugherty)

Information

Department:PurchasingSponsors:Commissioner Gerald Daugherty
Category:Purchasing

Meeting History

Jul 30, 2019 9:00 AM Video Commissioners Court Voting Session
draft Draft

MOTION: Approve Items 18.a-b.

RESULT:APPROVED [UNANIMOUS]
MOVER:Gerald Daugherty, Commissioner
SECONDER:Margaret J. Gómez, Commissioner
AYES:Sarah Eckhardt, Jeffrey W. Travillion Sr, Brigid Shea, Gerald Daugherty, Margaret J. Gómez

Transcript

Jul 30, 2019 9:00 AMVideo (Windows Media) MP4 VideoCommissioners CourtVoting Session

 
2:43 PMThis path, the aviation insurance market perhaps was not as severe as it is now. And it is my understanding that the market is going through an adjustment at this point that started over just the last couple of years. We May not have been able to predict it at the time had we taken it into consideration. For several years the market was kind of soft. There were a lot of carriers. But over time as the insurance industry experienced a year or two of severe losses across the industry they started looking for places to shave risk. And aviation appears to be one of those places.
2:44 PMIs this a one-year gig?
Currently.
So we have the chance to -- maybe some more people jump in it when they see that -- obviously we can be fairly lucrative for you, unless you get tagged with, you know, people running into buildings with them or something. So, I move approval of 11, judge.
Second.

2:44 PMNumber 11. All those in favor? That passes unanimously. We'll go to 18, which is this item specific to that insurance contract. 18 is to consider and take appropriate action on a. Contract award for aviation insurance coverage rfp, and authorization for risk manager to inform falcon insurance agency incorporated of a commissioners court decision to reject the terrorism tria coverage.
2:45 PMThat's consistent with what we've done. We've denied the terrorism part of the thing. So I move approval of a and b.
Second.
We have a motion by Commissioner Daugherty seconded by Commissioner Gomez. All those in favor? That passes unanimously. I'm starting to sound like an auctioneer.
Thank you.
Thank you. next, let's go to agenda item number 7. 7 is to consider and take appropriate action on a request from the travis county sheriff's office to authorize and fund one school resource officer position for the lake travis independent school district. This is another installment in our on going drama after the 3. 5% revenue cap of looking at full cost analysis of each of these contracts so that our full cost analysis will give us an apples to apples comparison. That's not to say that the commissioners court won't identify areas where we want to subsidize, but we want to at least do the full cost analysis on every one of these. So, y'all take it away.
2:46 PMGood morning judge, commissioners, craig smith, with the sheriff's office. This request is to add a one sro deputy to the lake travis independent school district. I know that I don't have to go into all the detail of why school resource officers are important. But it is a very close to the heart program for all of us. Currently, del valle has the largest number of sros. Lake travis, if this works out, will fall in number 2 very quickly -- number 3. And they typically work ten months out of the year, contracted with the school. And then they work the other remainder of that time with us, which the county currently pays for. What we typically do is they take care of their annual mandated training, their firearms qualifications, weapons qualifications and so on. With the time that is left we use them to supplement patrol, supplementing traffic units and our lake unit. While the schools are out the lake is moving into its busy season. They help supplement on those months that the county covers that. We understand the full cost recovery and I know that we're working toward that, but our request right now is that we're in a contract currently with the independent school districts. So we are hoping to get this position approved so that position can go ahead and start in the school year here in another week or so. And we'd like to bring them in at the current rate as all of the other sro deputies out there until october. And october, when the budget is approved, then we will do our normal annual increase and this particular position would increase with the rest of them, whatever that rate happens to be agreed upon for the rest of the school year. And then over the next month or so, two months, the plan was to continue to work with pbo. And in fact, we've already identified what full cost recovery looks like. We wanted to give something put together to either come from the judge, or the court, or the sheriff, or maybe everyone out to the superintendents that goes into more detail about the intent of the court on how to phase that in. At this point what we're looking for is an approval to try to get this one more person approved and in at the current level for the next couple of months.
2:48 PMI move approval of that and ask alan, what is your understanding about where we are with cost recovery, and when do you anticipate that the court is -- question.
2:49 PMSure. [ laughing ]
Anticipate that the court will sign off on full recovery? I did speak with superintendent lancaster yesterday and told him, I said you don't need to show up for this. He didn't want to come down and talk about, you know, why they wouldn't want to have to pay more. He says, I get it. You know, sometimes i've got to tell my board hey, this is what we've got to pay.
As the major said, we have worked with the sheriff's office and have agreed upon what full cost recovery is. It would be a 36% increase from what we're currently charging for next year. As the major also said, you do have some time to mull over whether or not or how much you want to increase the contract for next year, as there is an existing agreement in place. Our office has talked to the court and the court has given us direction to come up with full cost recovery. As we get to individual contracts, we will continue our efforts to identify what the full cost for the county of these different services is. If there is a public good or reason why the court might want to phase it in over a period of time, of course that would be y'all's option.
2:50 PMIt's -- that would be about a three grand a month increase. I mean, if you've got 11,000 for a month. You've got 36. You've got a third. You know. You're right at three grand.
I have a cheat sheet in front of me, it would be under 16,000 a month from just under 12,000 a month now, so. Sure. Sorry.
Is it appropriate for us to talk about how we feel that we're going to, you know, tackle this, or does that need to be worded differently to talk about . . .
2:51 PMOn the sheet that jessica is handing out we have a recommended column in there. It's more of an agreed-upon rate, if we were going to phase it in, what a reasonable phase-in would be, too. If you'll see on that, that has a 12,600 or 700 marker point, which is about just under 10% increase in there. And we're just giving that as an option on phasing it into the larger cost recovery if that's the direction the court wishes to go in.
So we do intend to bring something back with regard to how we intend to address this, not only for school districts, but also for municipalities who are renting services from us, particularly in the law enforcement arena. And some communities in your precinct are getting hit by3 this. So I did want, as craig mentioned, to send out a letter at least from the commissioners court, if not also from the sheriff's department, to these municipalities and school districts saying hey, heads-up, it's not you. [ chuckling ] it's the 3. 5%. And we are just struggling with that.
2:52 PMI was just going to add to that, judge. we were going to pair that item with an annual item that the planning and budget office brings you every year on these types of fees. So we can have that discussion. And that would lead into this other item. I believe that's planned for mid-september.
Yes. September 9th is when we would bring back the letter. I'm sorry, September 10th is what we have it down for. And then the fines and fees discussion is in august.
I believe we had it on the same date, judge.
2:53 PMWe did? let me check.
I do have a question.
Also on September 10th, yes, thank you.
We need to keep in mind that the school district's fiscal year is different than ours. We wanted to get something out. We wanted to get moving forward on this to get the school year started. I wanted to try to work on that letter for you sooner than later so that they had plenty of notice going into their budget planning time.
We want to be mindful of our institutional partners. It May take a year to work this through to the various institutional budget cycles. But we need to start now. It and this is in recognition that we are not now under a 3. 5%. The school districts are under a different constraint than they were before. They're still under a constraint, it's just different from ours. There were all kinds of reasons for us to subsidize school resource officers before the legislature met and infused the school districts with additional capital. But we also want to be mindful that that was a onetime decision of the legislature and they did not identify ongoing funds, and we'll have to come back in two years and figure out how to continue funding that level of investment. We want to be in good conversation and communication with our school districts and our municipalities as this terrain possibly continues to change.
2:54 PMWas there a second for that?
For this particular agenda item?
Yeah.
Not yet. i'll second.
So, that was Commissioner Daugherty seconded by Commissioner Gomez? Any additional discussion? Commissioner Shea.
I wanted to -- I want to preface my comments by saying I am supportive of us partnering with our governmental siblings. And I definitely count the school districts among them, which is why i've pushed for support in budget discussions for the family resource center, because that's a function where they're really trying to do preventive work, keeping kids from dropping out, supporting the families so that they're not in constant crisis and having to move continually and disrupting everyone's lives. But on this one, I really -- I want to understand how we're calculating the full cost to the county, because as I understand it, the school districts pay for ten months and the county pick up the remaining two months of the year for each of these positions, is that correct? And with the addition of this school resource officer, there will be 20. There were 19. This makes is 20. The cost in the backup for each month of the two months that the county picks up brings it to over 400,000 for those two months for those 20 school resource officers, correct? It's 11,600 per month. There's 20 of them. That's over 200,000 for one month, over 400,000 for two months of the summer.
2:56 PMThat also includes the supervisors, two sergeants and I believe moving forward we're going to include a lieutenant in there.
That would be higher pay than the 11,000 per month, a minimum of 450,000 just for the two months for the 20 sros per year? We had a very lengthy discussion this morning for 144,000 increase. I'm not comparing the two. If we're looking at how we're allocating county funds and who pays what, is any of this two-month cost to the county included in the full cost recovery? As I understand it, and we communicated with your office, major smith, I appreciate your response. We're paying for their training, for their cle, for their -- a series of training programs that they're required, their firearm and taser training. So it's required training for them as school resource officers and they do that all on their county time, the two months they take off. I was looking at these 20 people thinking if they're off for the summer, can we put them on traffic patrol, can we put them on any other area where we're hearing we're understaffed. But it sounds like most of their time is taken up with the training for about a month, including the time that they're preparing at the beginning of the school year and finishing up at the end. And then they are put in as fill-in for that one remaining month. So it seems to me like maybe one of those two months that we're paying for should be included in that cost recovery calculation. I don't know how -- what all you're adding in there, but I think if we're footing the bill for these people who are primarily working as school resource officers, we shouldn't have to foot the entire bill for the two months they're not in school if a month of it includes the work that they're doing two weeks for the school, the remaining two weeks for the certification that's required for them to be school resource officers.
2:58 PMAnd I will point out that when it comes to the training, most of the mandated training is mandated for them to continue their peace officer license, not specifically to be an sro. We put them through their one-week mandatory to be a peace officer and then we try to find a one -- some type of an sro-specific training so they can get some type of training that's more geared toward what they do, whether that be some type of state conference or ongoing training. I recognize what you're saying. There is still a part of that two months that is more sro-related.
2:59 PMOne week, the explanation was the end of the school year, they spend a week wrapping things up. And another week is at the beginning of the school year preparing for the start of school. Those two weeks seem clearly associated with their school resource officer duties. And then if one week of the training is related to sro officer training -- i'm not trying to pick on the school districts. I don't think i'm being unfair in asking how these pieces of their time are calculated. But we predicted this would happen when the legislature put webinar caps in place. Everyone is going to be shaking out the couch cushions and looking everywhere to see where they can save money on their budgets. And this doesn't seem to me like it's fair to ask us, particularly when it's about a $450,000 total cost for those two months. If one of those months could very fairly be said to be almost all sro related, we have to include that.
3:00 PMYou raise a good appointment. why don't we sharpen up the pencil and look at a methodology that is clear and precise. I do want to say that we want to get a methodology, whether it's a municipality or a school district, or the hospital district or emergency services district that is clear and repeatable and apples to apples. Then we May decide on a subsidy based on the benefits of our participation. I will just say, in broad stroke, about ten years ago, when the school formula was bad but not quite as bad as it is now, there was some policy discussion about the policy benefits if the sheriff's department were able to provide security for all the school districts in our region rather than each school district having their own police force. And there was much discussion about how from a policy perspective that would be preferable in almost any realm. But that is really not do-able now under a 3. 5. So, we're pulling -- for some period of time we were sort of marching toward that in many respects. Why create your own police force when you could just rent it from tcso, that had great expertise in this area. And we would subsidize it because the public school finance system was so severely broken. Now, hopefully, the legislature will continue fixing it. But if they don't, if they continue to keep us under a 3. 5, no matter how much they fix or don't fix the school districts, we won't be able to afford to provide that back of house security without a higher cost recovery.
3:02 PMSo we will include those calculations in what you're looking at for the cost recovery?
Let's have alan look at it. alan's not known for leaving money on the table.
The rate is a monthly rate. we'd be adding another month. It could be something we talk to the school districts about when we negotiate the cost. I can happily walk through how we come up with our cost rates right now. I didn't think y'all would want to go through that but I have it.
I'm not asking for that. I think there's new information that should be taken into consideration.
No problem.
That could be one of those rules that it's always been done that way. I'm happy to continue to work with alan and alex and we could do a better job at overlooking what is directly related to the school and each if that helps the situation.
3:03 PMAlex, I saw you moments ago.
Alex -- the alex he's referring to, of our many alexes now in the planning and budget office, has a newborn baby girl. And he's with his newborn baby girl right now.
Aw.
I think this is the perfect time to go to the school districts and just say, different game for us. We're not trying to gig anybody, we're just trying to, you know, figure our budget out knowing that we're going to have some limitations starting next year. I mean, superintendent lancaster -- ys aware of that. He painfully watched, you know, what we've gone through with the ledge. If that's something we've got to do, that's something we have to sit down and do.
They are such an important and close partner with us that it definitely warrants some facetime and sitting down and talking. Next week the sheriff and I have a luncheon with all the superintendents. Unfortunately, you there's a lot of school districts that superintendents are in limbo. We have some interims. We're going to have them for a luncheon next week. I'm happy to kick that conversation off to let them know we are working diligently to crunch numbers, look at things, and talk about please be expecting something very soon from the court, possibly from the court and the sheriff, that might bring us all back together again to have some round table discussions.
3:04 PMWe're very linked for obvious reasons. Back in the day when I was doing some juvenile work in the county attorney's office, just as an example of the linkage, if there is disconnect between the school districts and law enforcement and they start -- at that point in time, it was sending kids to gardner bets for criminal trespass when they were skipping class. We had to push back on them and say that is not an appropriate utilization of law enforcement resources. Please do not send kids to gardner bettes on a criminal trespass for skipping glass. And that's where having some sro expertise in the sheriff's department is hugely beneficial to right-size the response, the school district response in a criminal context and not overuse it, because ends up in our system in an inappropriate way. There's all kinds of reasons for us to stay involved. Let's figure out at what financial cost do we achieve these policy benefits.
3:05 PMWe've seen a great response from the school districts as far as swinging back the other way and looking more toward diversion on many different aspects of things. I think that is a direct push from the sros being right there working with them and having an understanding of our judicial system, and how it all works for us, and our desire to break up that school to prison pipeline.
3:06 PMIt's probably counterintuitive for many folks in the community that having the sheriff's involvement in the school resource officers has a positive de-criminalizing effect on disciplinary actions in the schools. Oftentimes I hear no, having a school-based police department is better for the children. In many regards, having sheriffs, law enforcement with the broader context actually is more beneficial from a social justice standpoint. And I appreciate all of the work that the sheriff's department has done over the years in that space.
Thank you.
Absolutely.
All those in favor? that passes unanimously after too much very b verbosity by the ju sorry about that.
3:07 PMThank you.
I've had a lot of coffee today. Sorry. [ laughing ]
Next, let's go to agenda item number 4. 4, consider and take appropriate action and take appropriate action on census 2020, including update on complete count committee activities and adoption of a resolution supporting travis county participation in census 2020 activities. Long, tall john.
The tall guy.
How the heck are you?
Good. how are y'all?
It's good to see you.
Good afternoon, Judge Eckhardt, members of the court. My name is deece eccstein, intergovernmental relation officer for the county. Julie wheeler is passing out a powerpoint presentation we have to outline our conversation with you today. But -- and then in a minute we have a surprise guest that we will be introducing to the court.
3:08 PMOoh.
I want to start with a little factoid that I just ran across the other day, which is that in the years between 2010 census and the 2018 census bureau estimates of what the population of texas was, the population of texas grew by 14. 1%. The population of travis county grew by 21. 9%.
Wow.
So travis county has grown 50%, at least 50% faster than the rest of the state of texas during this last decade, which makes it all the more important for us to have an effective, coordinated, and broad-based effort to count all those people accurately so that we can have an accurate count of them. I don't want to go into too much detail about this. This is stuff the court has heard before. You know the census is very critical. Number one, just from our basic right as citizens to have just apportionment of our seats in the congress, in the state legislature, and even in the travis county commissioners court, we need to have an accurate census in order to do that. Secondly, we need -- there's $675 billion a year of federal money allocated based in part on census formulas. And we're talkin about things like road money. In fact, if you look at slide number 3, just some examples of what some of that money looks like -- $14 billion a year in grants to local schools. $38 billion a year just in highway planning and construction. Emergency food and shelter programs, $5. 8 million a year. Head start, $8. 5 billion a year. So you get an example -- an idea of how much money is really allocated based on some formula they generate from raw census data. Therefore, it is in our interest as a community to participate as effectively as we can. And for that reason, i'm very proud to introduce to you today john lawler, who is in his second day as our census program manager. He spent yesterday in new employee orientation and then spent the first seven hours of the work day today waiting for his chance to visit with the commissioners court. We hope we'll be able to hang onto him after today. [ laughing ]
3:10 PMIf this is the worst thing you experience, you're fine.
John has extensive experience --
He used to work for a city councilmember. This is a walk in the park. [ laughing ]
So, john is a native of texas, came to the university of texas at austin, has been doing state and local policy work and campaign work for quite a while now. Most famously worked for greg casar as his policy director while he was a member of the city council, but recently has been working with landowners on private property right issues. So john has broad experience, and really was such a good fit. We had 48 great applicants for this job. And we're very proud of the fact that we were able to get john. His job for the next 14 months is going to be to organize and energize a census effort throughout the county. And that's really what we want to do. Here's a term that didn't exist ten years ago. We want the census to be viral. We want people to be excited about it. We wanted word to be spreading, however many ways it can. And we're really excited about john's skill sets that he brings to that. You all remember as a court that this is the result of an innovative partnership between you |and the city where you all are jointly splitting the cost of this person. I think there's -- it's very significant that the city and the county have committed to having a pair of boot os on the ground to work on this, because it is very important as part of our effort. As another part of our effort, I want to brief you about the work of the austin/travis county venn census committee, the ccc. This was convened by Judge Eckhardt and mayor adler. Their first meeting was on April 1st, before census day 2020. They met on April 1st. It's a group of 32 institutional leaders from all different sectors of the community. We have business leaders, educational leaders, faith-based community representatives, government organizations, the media. And this committee is to serve as our visible census ambassadors to raise awareness, create enthusiasm and drive participation in the census effort. Commissioner Gomez is a member of the ccc, as is Judge Eckhardt, and we're very proud to have their leadership and participation. The whole idea of the effort is to just have lots of little well-organized campaigns going on so that joe's muffler shop has a little census thing going on. Whatever it looks like for joe's muffler shop to make sure that everybody working at the muffler shop participants in the souse, and to make sure that the customers who come in and out of the shop know about it. And then you scale that up to the university of texas at austin. And then you scale it differently for the hundred campuses in the austin independent school district. What we're really trying to do is create something that really, at a very grassroots level, appeals to and meets the needs of a particular community in terms of getting out the word about the census. We want everybody to participate. We'd like to have 100% participation. We recognize that there are hard to count populations, young children, college students. We have 135,000 college students involved in higher ed here in austin. And a lot of them kind of skip the census. They're either not aware it's going on, or they think my parents will sign me up back home or whatever. One of the principles of the census is you get counted where you put your head on a pillow on April 1st. We want to make sure that our college students, university of texas, houston, st. Edwards university, all the other campuses have representation. In fact, the presidents of most of those campuses are on the complete county committee. The non-english speaking community, we have a lot of people in our community for whom english is not their first language. They feel isolated linguistically. We want to make sure we reach out to those people. Immigrants and foreign-born, which sounds like the same group, but it's different because you could have english-speaking immigrants, say, from india or from england, who just don't know about participating in the census. And then you have people who are transient, moving around, the homeless. Those are the populations that we're going to count -- going to give some attention to. But our goal really is to count everybody in travis county. So the complete count committee has met three times. The last time was a month ago. At the last meeting they broke into a group of subcommittees. The idea of the subcommittees is to stimulate and educate a whole lot of different efforts. It will look different what the del valle independent school district does from what the greater austin hispanic chamber of commerce does from what the university of texas does from what, say, a business will do. And we want to have the subcommittees really be almost like subject leaders going into those communities, coming up with ways to engage those institutions, and reach out to everybody that they can reach out to with a special focus on the hard-to-count populations. So on page 8 of your backup, threthere is a list of the seven subcommittees we've got. The truth of the matter is I think that we're going to let the members of the complete county committee and the people that are gathering around it create as many subcommittees as they need, get as many people onto it as they want and really use it as a way, again, of energizing the community. And, of course, because we're talking about some of the institutional leaders of our community, the bishop, reverend joseph parker who y'all talked about this morning, superintendents of the school districts, presidets of the universities, we're hoping that they're credible well-respected people in the community that are trusted voices. There's going to be messages we need to get out about participating, about confidentiality, about the importance of the census. They're going to help us deliver those messages and bring their institutions to bear on doing this. We're putting together a work plan that really is going to try to just make this process as viral as possible. The general calendar that we're looking at is between September and November we're going to be working a lot to get these subcommittees up and running and get the subcommittees creating other subcommittees that create other subcommittees. We have what we call cascading proliferation of complete count committees, the idea being one complete count committee generates two others, generates four others. And we have to put together a fundraising and a media plan. The census bureau, as it did ten years ago, is going to invest some money in public information, ads on tv, maybe bus station things, ads in the newspapers, social media certainly. But we think we want to add to that with a very, kind of, locally focused, locally designed set of messages from a set of leaders that people trust. And we're going to have to raise money and put a plan together for that. The census actually is going to be April 1st of next year. We see the period between January 1st and April 1st as being our get out the word, build up a lot of excitement and energy about it, leading up to, as I say in March we want to turn it up to 11, leading up to April 1st. On April 1st, have as many people participate as possible. One of the new features that decade is going to be that you're going to be able to complete your census form electronically.
3:19 PMOh, thank god. [ laughing ]
What that means is you'll get --t a letter saying this census address is code number 12345, you will be able to go to your laptop at home or maybe even your mobile phone and be able to put in 12345, and answer all the questions, and complete your census form that way. However, we know that there are people who don't have access to even a mobile phone as a way of completing this information, or who will need help with that. Part of the infrastructure we want to create is that you're going to be able to walk into the hall of government on April 1st. And there's going to be some laptops set up, and people to help you do the census. We'll do that same thing over at ut, or at some of the grade school and high school campuses. So, lots of planning to be done. We're very glad we have john, because he will be paying attention to that on a day-to-day basis. And then we built the timeframe of all this specifically with the idea that next year about this time we've done the runup. We had census day. There's been some followup. And now we're going to give that person a couple months to do an after-action report and put down what worked, what didn't work, what we could do better, who the people are to talk to, that sort of thing so that ten years from now I May not have to be here to help with the census. So that's our general work plan. I'm happy to answer any questions the court has or if john has anything he wants to say.
3:20 PMI just want to say thank y'all for this opportunity to serve my community in this fashion. I consider it a really great privilege to be able to do this. If y'all no know la porte, it's a community with diversity. A lot of the communities I grew up with down the street will be hard to count. This is a personal issue. Y'all have got a great team who's already put in a ton of work. Y'all know some of the hardest work is wrangling together these community leaders to be on board with something. The fact that y'all got this awesome list, I see this as my marching orders to meet with each of these folks individually, brainstorm with them, put the butcher paper on the wall, what is the best way you see to be involved in this and encourage folks you work with to realize this is a priority. I want to always be available for each of y'all in your offices or anyone else within the county about how we can do this the best way. I really hope you don't see me in the hallways that much. If you do, bug me and say why aren't you out there. My goal is to be outside in the community talking to folks the majority of this job. Thank you again.
3:22 PMThank you.
Commissioners? Commissioner Shea.
Are you going to be based here in this building?
Yes.
Okay, great. and the list --
He's not going to be here at all.
I understand.
He's based here, but he's not going to be here.
How do we get in touch with someone if we or the many people who are watching this on television now have ideas about how you can reach some of these communities? Where do they go to pass on that information?
Right now we currently have an email address, census@traviscountytx.gov. that would be the easiest way.
Say that again.
Census@traviscountytx.gov. that will be our email line they can send in. They're welcome to call john. I don't remember his phone number off the top of my head. His email is also up and runtion, john. Lawler@traviscountytx.gov. deece and I are also available. We would love more community participating, feel free to email us or call us, we can set you up with the complete count committee subcommittee, see where you would best be suited to help out. We would love participation.
3:23 PMWe also have a website. it's in very rough form right now. I would call it not even a beta version. It's the alpha version of a website. But we are going to put a lot of time and energy into getting a website we hope people will be able to find us through. And we'll have social media and instagram account, twitter, all set up soon.
That was going to be my next question. I assume we'll be working with rpio and the cities to get this word out. We can all repost information about where people can plug in. It really is crucial to count everyone. Just by nature of austin being such an attractive place to come, I hear all kinds of stories about people sleeping on friends' couches because they don't have a place to live. Obviously there'll be a lot of folks who will be hard to reach for a whole variety of reasons.
3:24 PMJust to follow up with that real quick, commissioner, something -- last year I had the opportunity to lead the keep austin affordable coalition, managed their campaign for the affordable housing bond. Something we did that was effective is we leaned on different nonprofits, for-profits and other institutions, their communications directors, their information officers and went to them. We brought them together as a team of professionals. We didn't have to pay any consultants, didn't have to recreate the wheel ourselves on the messaging they've already tested year after year on that exact subject matter. Hopefully we can put that same model to work on this.
One second. we're getting some --
Somebody's phone is going off.
The nonprofit community has contacts with many of these populations that are hard to reach from h. A. M. To all kinds of different musicians and cultural artists' associations as well as the nonprofits that serve the communities of color, low-income communities, immigrants, and all that sort of thing.
3:25 PMOne of our sm subcommittees is a subcommittee of community-based organizations, just so we can particularly get that message out into the nonprofit community. And as you say, to all the people that they have contact with on a daily basis.
Yeah, that's excellent. how are you going to turn it up to 11? [ laughing ]
I like that, a little spinal tap there. Congrats and welcome, john.
Thank you so much.
Judge, as a to-do we would ask the court to adopt the resolution that has been presented to you. The resolution sort of lays out, again, a little bit about the importance of the census and basically commits the court to a leadership role that has already been undertaken a year ago to help our community -- to help make sure everybody counts.
3:26 PMResolution just memorializes our commitment. It doesn't initiate our commitment. Do I have a motion?
Move approval.
I have a motion seconded by Commissioner Gomez. All those in favor? That passes unanimously. And we are already off to the races. And thank you so much.
Thank you.
Thank you very much, judge.
Next, let's go to our budget hearing schedule, because I think that's going to be relatively quick, and then we'll go into our contract compliance. Sorry, the day is not unfolding as I expected. But if it goes how I expected it would be boring. So, 13, consider and take appropriate action on the budget hearing schedule.
Jessica rio, planning and budget. We have here today a new process that we discussed with you back earlier in the summer. We'd like to schedule budget hearings basically at your invitation. The way we've set this up -- you'll have to bear with us. It is the first time we've done it. We've given you -- late last week -- if you don't have a copy, I have additional copies here in a size that you can read -- t submitted this year. We ask that you work on these independently and use the online message board if you'd like as well, and then turn them in to the judge's office by Monday the 5th. I'd like to have an agenda item to tell you back what I have seen as far as what you'd like for your budget hearings. And that will allow the process to be transparent. And then from there we can schedule up those budget hearings on august 22nd and/or 23rd. My guess is that hopefully only august 22nd because this process is really engineered to work for only select -- very few select items. And then we can work with departments to get backup from the departments by august 12th so that we can get the complete backup, including pbo analysis, to you a week ahead of that august 22nd date. So that's really all I have today, to let you know the preliminary budget was published on July 22nd. So you have that. You also have all the black book writeups from the planning and budget office. And we also delivered, I think last thursday, the budget hearing request forms with your names at the top. And so if you could just ghettos get those to the judge's office by august 5th, and know you will probably hear from me on the 5th.
3:28 PMI would have a further request, when I first started on the commissioners court, I checked everything that looked interesting that I thought ought to be discussed, and that was a very, very poor strategy on my part. So I would ask the members of the commissioners court as you fill out that sheet, do check in with one another and see that there is another member of the commissioners court that's also interested in that. If it's just one, that just creates work, actually.
3:29 PMAnd it's very important to note this is really designed for select budget topics or budget hearings. It's not a process that would bode well for multiple items to be selected.
So do use that bulletin board to check in with one another and get this down truly to probable budget hearings rather than just kurtly budget hearings -- courtesy budget hearings.
3:30 PMIf this is too detailed and too much, and you only have one thing, feel free to write that.

3:30 PMJust say my one topic is x and that's final fine with me. I will see you in a week.
Next let's go to contract compliance, agenda item number 15.
We didn't need to take action on the budget hearing schedule?
No. receive briefing regarding the contract compliance program. Hello, y'all.
Good afternoon. I didn't recognize you without your colored hair.
It's been a while.
This is item 15 and we did send in our presentation.
There it goes. or soon. It's coming soon.
Perfect. good afternoon, Judge And commissioners.